Take total ownership over Gradebook by making sure you understand the finer points of how it works. But first, ensure you're familiar with the common functions and workflows of Gradebook by brushing up on this article and this article.
Gradebook is designed to show you assessments that count toward student grades. You can expect to see assessments in Gradebook that meet all of the following criteria:
- they are tied to a specific course
- they count toward grades (are included in a course's grading methodology)
- they have a date that falls within the specified grading term
- they are active
If you don't see an assessment in your Gradebook, it's because the assessment meets at least one of the following criteria:
- it is not tied to the selected course
- it doesn't count toward grades (is not part of a grading methodology)
- it is dated outside of the specified grading term
- it is inactive
"Add Assessment" Restrictions
When adding an assessment in Gradebook, there are restrictions built in to ensure that any assessment you add will be immediately visible in your Gradebook. These restrictions do not exist when adding an assessment from the fully-featured Add Assessment page.
- Date – dates are limited to the selected grading term. If you're viewing Gradebook for Q2, you will only be able to add an assessment for Q2.
- Assessment Type – because Gradebook only shows assessments that count for course grades, it's not possible to add an assessment that doesn't count. This means that you will only be able to choose assessment types that are in a course's grading methodology for the selected term.
- Standard – when viewing Gradebook in the "Standard" layout, you must choose a standard for your assessment so that the assessment will be visible once you save it.
When you click the gear icon () for an assessment or a standard, you will be able to either directly update student results or override an overall score. Here are the situations in which these two different things happen:
- Update Student Results – if you choose "Edit Scores" on an assessment that has only one question and is worth 100 points (such as any assessment created in Gradebook), you'll be updating the student's raw score on that assessment, which will be the same as the Gradebook score.
- Override Student Results – if you choose "Edit Scores" on an assessment with two or more questions, you'll be setting a score override. This is also true for single-question assessments whose question is worth anything other than 100. This maintains a record of the student's raw score, based on his/her performance on all the questions on the assessment, but changes the Gradebook score that represents his/her overall performance on the assessment. An override icon with pertinent details will appear.
- Override an Overall Standard Score – when viewing Gradebook in the "Standard" layout, choosing "Override Standard Scores" on a standard allows you to change the overall grade for that standard. In this case, standard performance on individual assessments will not matter until the override is removed.
- Override Standard Results on Specific Assessments – this is not possible in Gradebook. Edit the assessment on the main Add Assessment page if student standard results need to be modified.
Gradebook's user interface (UI) can be configured a few ways to suit your preferences. Clicking the menu button () and then the "Settings" option () allows you to choose between displaying course/assessment/standard scores as grade levels, percentages, or both. You can also determine whether or not you want grades and results to be color-coded according to grading scale levels.
In addition to modifying the UI's colors and grade displays, there are a few other things to keep in mind:
- Gradebook uses the abbreviation for grading scale levels. You can also hover over a result to see the full name of the grading scale level.
- Assessments will automatically use the course's default grading scale set (as configured on the course page, or in your site settings).